Data privacy statement

1. Contact details of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States as well as other data protection regulations is

AT-CRIS GmbH
Am Sandfeld 4
76149 Karlsruhe
Germany
Phone: +49 (0)721 50 43 74 40
Email: andreas.engfer@at-cris.com
Website: at-cris.com

Register entry:

Entry in the commercial register
Register court: Mannheim Local Court
Register number: 724488

2. General information on data processing

2.1 Scope of processing personal data

We only process personal data of our users to the extent necessary to provide a functional website and our content and services. The processing of personal data of our users is generally only carried out with the user’s consent. An exception applies in cases where prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.
2.2 Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 (1) lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures. Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 (1) lit. c GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) lit. d GDPR serves as the legal basis. If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights, and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for processing.

2.3 Data deletion and storage period

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by European or national legislators in EU regulations, laws, or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.
3. Provision of the website and creation of log files

3.1 Accessing our website

Our website is hosted by strato.de. Each time our website is accessed, Strato automatically collects data and information from the computer system of the accessing computer.

The following data is collected in accordance with Strato [https://strato.de/blog/dsgvo-logfiles/ dated July 6, 2018]:

(1) Customer domain: at-cris.com
(2) Anonymized client IP: Strato collects IP addresses in order to identify where our server may be under attack. These are stored by Strato for a maximum of seven days, as is customary in the industry. After that, they are anonymized. For data protection reasons, AT-CRIS can only view the IP addresses in Strato’s log file in anonymized form from the outset. An example: 123.456.789.001 becomes anon-123-456-165-41.invalid.
(3) Timestamp: This refers to the date and time at which the visitor accessed at-cris.com.
(4) Request line: This is the path of the target address without the domain, e.g., “at-cris.com/image.jpg.” The request line is then “/image.jpg.”
(5) Status code
(6) Size of the response body: Size of the files downloaded by the user
(7) Referrer sent by the client: Page from which our website visitors come.
(8) User agent sent by the client: This includes, for example, information about the type and version of the browser and operating system used by visitors to our website.

This data is also stored in the log files. This data is not stored together with other personal data relating to the user.

3.2 Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 (1) lit. f GDPR.

3.3 Purpose of data processing

The temporary storage of the IP address by the system is necessary to identify any attacks on the website by the Internet operator and thus serves to ensure the security of our website. The IP address is not visible to AT-CRIS itself due to its anonymized storage in the log files. The data is not evaluated for marketing purposes in this context.

These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 (1) lit. f GDPR.

3.4 Duration of storage

The data collected by Strato and not visible to AT-CRIS is anonymized by Strato after 7 days.
The log files of the AT-CRIS website are available to AT-CRIS for a maximum of six weeks.

3.5 Right to object and right to erasure

The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. Consequently, the user has no right to object.

4. Contact via email or contact form

4.1 Description and scope of data processing

On our website, it is possible to contact us via the email address provided and via a contact form.

If contact is made via email, the user’s personal data transmitted with the email will be stored.

If contact is made via the contact form, the following user data is stored:

  • Name of the institution (of the person seeking contact))
  • Country
  • First and last name
  • Email adress
  • Phone number

In both cases, the data is not passed on to third parties. The data is used exclusively for processing the conversation and any resulting business relationship.

4.2 Legal basis for data processing

The legal basis for data processing is Art. 6 (1) (a) GDPR if the user has given their consent.

The legal basis for processing data transmitted in the course of sending an email or using the contact form is Art. 6 (1) (f) GDPR. If the purpose of the contact is to conclude a contract, the additional legal basis for processing is Art. 6 (1) lit. b GDPR.

4.3 Purpose of data processing

The processing of personal data from emails or contact forms is used solely for the purpose of processing the contact. This also constitutes the necessary legitimate interest in the processing of the data.

4.4 Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. For personal data that has been sent, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

4.5. Right to object and right to erasure

Users may revoke their consent to the processing of their personal data at any time. If users contact us by email, they may object to the storage of their personal data at any time. In such cases, the conversation cannot be continued.

For this purpose and/or to obtain further information on this, please contact us at the address given in the legal notice. In this case, all personal data stored in the course of contacting us will be deleted.

5. Web analysis by Google Analytics

5.1 Description and scope of data processing

We do not use Google Analytics. The service is not active for our website.

6. Rights of data subjects

Your rights to information, correction, restriction, deletion, data portability, and objection.

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights:

6.1 Right to information

You may request confirmation from the controller as to whether personal data concerning you is being processed by us.
If such processing is taking place, you may request the following information from the controller:

(1) the purposes for which the personal data are processed;
(2) the categories of personal data that are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) any available information on the source of the data if the personal data is not collected from the data subject;
(8) the existence of automated decision-making, including profiling, pursuant to Art. 22 (1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved, as well as the significance and the intended effects of such processing for the affected person.

You have the right to request information about whether personal data concerning you is being transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

To do so, you can submit a request by mail or email to the addresses provided in the legal notice.

6.2 Right to rectification

You have the right to request that the controller rectify and/or complete your personal data if it is inaccurate or incomplete. The controller must rectify the data without delay.

6.3 Right to restriction of processing

You may request that the processing of your personal data be restricted under the following conditions:

(1) if you dispute the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) if the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
(3) if the controller no longer needs the personal data for the purposes of the processing, but you need it for the establishment, exercise, or defense of legal claims; or
(4) if you have objected to the processing pursuant to Article 21(1) GDPR and it is not yet clear whether the legitimate grounds of the controller override your grounds.
Where the processing of personal data concerning you has been restricted, such data may, with the exception of storage, only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

To exercise your above right, please contact the contact addresses provided in the legal notice.

6.4 Right to erasure

(a) Obligation to erase
You may request that the controller erase personal data concerning you without undue delay, and the controller is obliged to erase such data without undue delay if one of the following reasons applies:

(1) The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
(2) You withdraw your consent on which the processing was based in accordance with Art. 6 (1) (a) or Art. 9 (2) (a) GDPR, and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
(4) The personal data concerning you has been processed unlawfully.
(5) The erasure of personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data concerning you has been collected in relation to information society services offered in accordance with Art. 8 (1) GDPR.

To exercise your above right, please contact the contact addresses provided in the imprint.

(b) Information to third parties
If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17 (1) GDPR, it shall take reasonable steps, including technical measures, taking into account the available technology and the implementation costs, to inform controllers who process the personal data that you, as the data subject, have requested them to erase all links to this personal data or copies or replications of this personal data.

(c) Exceptions
The right to erasure does not apply if processing is necessary:

(1) to exercise the right of freedom of expression and information;
(2) to comply with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health in accordance with Art. 9 (2) (h) and (i) and Art. 9 (3) GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of this processing, or
(5) for the establishment, exercise or defense of legal claims.

6.5 Right to information

If you have asserted your right to rectification, erasure, or restriction of processing against the controller, the controller is obliged to notify all recipients to whom your personal data has been disclosed of this rectification, erasure, or restriction of processing, unless this proves impossible or involves disproportionate effort. You have the right to be informed by the controller about these recipients.

To exercise your above right, please contact the contact addresses provided in the legal notice.

6.6 Right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another controller without hindrance from us, to whom the personal data has been provided, provided that

(1) the processing is based on consent pursuant to Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR or on a contract pursuant to Art. 6 (1) (b) GDPR, and
(2) the processing is carried out using automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, where technically feasible. The freedoms and rights of other persons must not be affected by this. The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

To exercise your above right, please contact us at the addresses listed in the legal notice.

6.7 Right to object

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on Article 6(1)(e) or (f) of the GDPR; this also applies to profiling based on these provisions. The controller shall no longer process the personal data concerning you unless the controller can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims. If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing purposes; this also applies to profiling insofar as it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes. You have the option, in connection with the use of information society services, regardless of Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.

To exercise your above right, please contact us at the addresses listed in the legal notice.

6.8 Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR. The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.